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Small-to-mid-size organizations have hundreds of computers around the workplace that are responsible for delegating certain tasks. These tasks can run on their own without needing the IT department to complete them. This setup allows your workplace to run efficiently, increasing productivity and decreasing downtime.

One of the most popular software programs used to enhance productivity is Microsoft Access. It has the same look and feel as other Microsoft products, which is why businesses that use Word and Excel also tend to use Access. The learning curve is small and the data can be shared. Also, both spreadsheets and databases may be created by end users to streamline day-to-day tasks.

The benefits of using Access for your organization include:

  • Most widely used desktop database system in the world
  • Reasonably priced compared to larger database systems
  • Can be ported to SQL Server for future upgrades
  • Offers support and development consultants
  • Uses comprehensive programming language, VBA

Ensure Well-Built Databases

While it’s convenient to run software programs independent of your IT department, there are issues of security, reliability and scalability to consider. Does the end user have the appropriate training and experience to build a secure, reliable database? Some databases are simpler in nature, but others require the knowledge and expertise of a programmer, system administrator or database expert.

Although end users aren’t always qualified to create a database, this is more of a rarity. Most end users are successful creating databases with tables, forms, reports and queries. To help, templates are available. Plus, giving end users this freedom and flexibility allows organizations to preserve resources. It’s not necessary to have all databases custom built by a professional.

In the instance that the database does outgrow its creator, an upgrade is the next step. SQL Server is a natural progression from Access, as the original design, queries, forms, reports, modules, etc. are changed. Once the data is in SQL Server, new functionalities become available, such as Visual Studio and .NET. These programs can be used to create Windows, web solutions or mobile solutions.


Microsoft Access is a true asset to your organization. To get the most from the software program, only end users who are comfortable building databases should do so. This saves company resources and allows you to upgrade to SQL Server at a later date. That said, some databases need to be built by a professional database expert like Arkware. This ensures that the database is reliable, secure, scalable and manageable.

For a free consultation to discuss your database needs, call Arkware today.