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Microsoft Access makes it easy to build an inventory database to keep track of your inventory numbers. Thankfully, there are prebuilt inventory databases to take advantage of. Templates save time and money, but it’s possible that you might not find what you need. If this is the case, you can purchase a premium template or hire a database company like Arkware to build one for you. 

If you’d like to try and build your own inventory database, here are the steps to follow. 

Consider the needs of your business. 

Before creating a database, think about what it will need to be useful for your business. Consider who will be using the database and plan accordingly. This means you’ll need to brainstorm what aspects of inventory are most important such as part or product names, quantities, vendors, locations, etc. 

Also determine how to implement your inventory database, such as by using an SaaS or cloud product. You’ll also want to consider how your MS database will interact with other programs. Your IT staff should be able to provide this information to you. 

Create your database.  

Once Microsoft Access is installed on your computer, you can get to work creating your database. You can create your own database or choose a template like the Goods web database that lets you manage inventory, ship effectively and cut costs. If this template fits your needs, you can save a lot of time using it. All you have to do is enter the following: 

  • Company information
  • Employee information
  • Products, categories and suppliers
  • Inventory levels
  • Orders 

If you plan on creating your own database, start with a blank database. You can add fields, tables or application parts like ‘units ordered’ or ‘units received.’ You can also create queries, forms, reports or macros. Once the database is set up, you’ll need to move data into your database by entering, pasting or importing the information. 

Fine tune your database to fit your needs.

Whether you use a template or build a database from scratch, you’ll need to fine tune it according to your notes. Link or establish relationships between the fields and determine which values you’ll need to have returned when using the database. Also create a way to store these values. This will help you avoid duplicate data in multiple fields. 

The final step is to populate your inventory database with information. You might also want to use additional technologies to structure queries for databases. If you decide to do this, we recommend delegating this work to a database expert. This way, you can ensure everything is set up appropriately. 

Schedule a Consultation with Arkware

Arkware can help you build an inventory database that will help your business run efficiently. Contact us today for a consultation and let’s chat about your new database and what you hope to see from it.