Databases are very important for businesses because they communicate information, track customer profiles and monitor product inventory. With this information, you can improve efficiency, make data-driven decisions and avoid redundancy. However, your database can only be as reliable as you make it. Below are 10 tips and tricks to help you manage an efficient database.
1. Back up everything
Be diligent with your backups to prevent data loss. You can do this by backing up data to the cloud, saving it to an external hard drive or putting it on a flash drive. We recommend backing up to the cloud because it’s safe, secure and automated.
2. Prioritize data security
Data must be secured, both physically and virtually. You should also encrypt all data in case you are ever hacked. Be sure to invest in multi-layer protection that includes firewalls, multi-factor authentication, anti-virus software and regular security training.
3. Ensure compliance
Make sure you’re aware of the latest data rules and regulations. The General Data Protection Regulation (GDPR), for example, has strict requirements when it comes to collecting and using user data. If you fail to comply with these policies, you could face a hefty fine.
4. Create a data recovery plan
Even the best data security policies can fall victim to an attack. Create a data recovery plan so that you know what to do if disaster strikes. Your plan should include things like who is responsible for the data and the steps to follow in the event of a breach.
5. Standardize data entry policies
Ensure everyone in the workplace is properly trained on data entry. Even the smallest errors can prove detrimental when working with large sets of data.
6. Collect only what you need
Just because you can collect data doesn’t mean you should. Only collect the information you need. This makes it easier to understand your data and stay in compliance with the latest privacy regulations.
7. Make your data accessible
Don’t make your database inaccessible to others. Users should have some access to your database so that they can use and apply the information you’re collecting.
8….But also be smart about granting access
Of course, you don’t want to grant access to your entire company. Be selective about who you give access to, and modify their permissions so that they’re only able to do certain things in the database.
9. Keep everything up to date
Keep your database up to date by adding new data immediately, deleting information that is no longer needed and normalizing your database (this avoids redundant data). Also make sure you follow all updates.
10. Enlist help from a database expert
If you need help creating, managing or updating your database, contact a database expert for help. Having these services on hand ensures you’re always using the best version of your database.
Arkware is a database programming company that builds and maintains databases for our customers. Contact us today to learn more about how to manage an efficient database for your business.