Microsoft Access has been around for a long time, but some people are still uncertain as to what the program does and how it can benefit their day-to-day operations. Access is a relational database, and it has a similar look and feel to other Microsoft products. It’s made up of six major components, which we will discuss today. Even though there is plenty to read about MS Access, the only way to know for sure how you like the program is by trying it out for yourself!
Let’s explore the six major components to Microsoft Access so that you can better understand how the database works.
Tables are responsible for storing information within the database. You will notice that the tables in Access look similar to the ones in Excel. They contain columns and rows. Each column has a name at the top, and each row has a number.
If you don’t set up the tables correctly, the database might give you the wrong results. Improper tables can also lead to slow or unpredictable performance, so take your time setting up the tables appropriately.
Relationships are essentially the “connections” or “bonds” that are formed between tables. Tables can be related in one of three ways: one-to-one, one-to-many and many-to-many.
Queries are requests for information. Queries can sort, calculate, filter, update data and more based on the results you are looking for.
According to Access, a form is a database object that can be used to create a user interface for a database application. A bound form is linked to a data source, whereas an unbound form does not.
Once you have data entered into the database, you can run reports to view, summarize or format various information. Reports cannot be edited as forms can, but you can pick and choose the information you want to compare before creating the report.
Macros perform a series of actions based on how you enter them. For example, you can create macros that will open forms, change values, run queries and even run other macros. Thanks to macros, you can automate certain tasks and improve efficiency when using the database.
Microsoft Access is a relatively easy database to learn, and it works well for both small and large applications. To discover more about this database solution and how it can benefit your business operations, schedule a FREE consultation with Arkware.